This Google Drive shortcut will save time
Photo by Andrew Neel on Unsplash
Tech hacks and shortcuts that help business owners save time is quite possibly one of my favorite things to share, so I’ll keep the flourish-y blog writing to a minimum and cut straight to the chase.
By using the key board shortcut: Shift+Z you can share any folder, document, spreadsheet, etc. in multiple places in your Drive!
Yes, that means no more duplicating files! Or never being able to find something again!
Sharing files in multiple areas on Google Drive
I’m so excited about this shortcut!
I often create one document that I then share with multiple clients in their folders. And the way I’ve done this for years has been to just duplicate a copy of the hardcopy.
However, this presents problems because if I ever edit the doc, my past clients don’t get the most up to date version.
But beyond this scenario though, there are so many reasons why you would want to share one document in multiple areas of your Drive - especially if you are growing your team!
How to share files in multiple areas:
Click on your file so it shows up in the main window of Drive.
Hover over the file and highlight it (usually just clicking on it)
Click Shift then Z
A window will pop up - Drive, My Drive, etc.
Choose My Drive
Choose the folder where you’d like to add it
Click Add Here
Voila! AND! You can add it to multiple areas!
How to Move Your Folder from Multiple Places on Google Drive
IMPORTANT! You may be inclined to remove the file from one area that you no longer want/need it in. THIS WILL DELETE THE FILE. So don’t do that!
I hope this makes you as extraordinarily happy as it did me. This simple shortcut or hack will save you so much time and frustration going forward!
